- Login (using your icfaustralasia.com email account). On the left hand toolbars select Events, or you can find it by going to the Dashboard and then find "Events", if you cannot see an Events icon, contact your branch administrator to give you access, this could mean you are logged on as a member not an administrator.
- Click the +New button which will open the Event Form.
- Branch: Select your branch
- Event Category: Select the Event Category (e.g. Virtual Event, Hybrid Event, In-Person)
- Title: Name your event
- Date and Time: Add a Start Date and Time and End Time and make sure you select the right time zone.
Save your event at this stage. After saving the event, some more input fields will appear.
Only enabled events will publish to the website, best practice is to leave it disabled until until all the details are completed and correct.
- Pricing: If this is a paid event, untick "Free event" and select a Ticket Pricing Category.
- A list of Ticket Pricing Categories will appear for you to pick from. If you are not sure which one to select "Member only" for now and we can help you select the correct one.
- Add images: Select a Hero image. Choose an already saved image from your media library. These images are to be 880 x 600 pixels in size. The mobile Hero image is optional, by default it will use the main one. These images are shown on event lists and on the event main page. Save your event at this stage. Only enabled events will publish to the website, best practice is to leave it disabled until until all the details are completed and correct.
- Description : Enter a short description of the event. This will appear on the event summary, keep it to one sentence.
- Event Details (at the bottom) : Enter further details of the event here
- User : Set the user to be the event owner/co-ordinator.
- Max Capacity : Set the maximum capacity, remember to save a seat for your team and speaker.
- Venue : If your event is in-person, add the event venue using the Venue drop down OR you can type in the location in the Location field.
- Tags : Tag with preset CCEU points tags, if applicable
- Frequency : If this event occurs more than once, write a text description (e.g weekly on Mondays) Tip: This field can also be used to show a pricing summary, e.g. Members: Free, Non-Members $20 which will display on the event web component and email component.
- Event Contacts: This is where you can add guest speakers, presenters, key volunteers who will be highlighted on the event page. The contact must be added in Mition to be selected from the dropdown list. See our course titled "Adding an event contact" Save your event at this stage. Only enabled events will publish to the website, best practice is to leave it disabled until until all the details are completed and correct.
Tip: If you'd like an event program for larger events such as conferences or multi day events with many different contacts, use a webpage and the program card web component
At the bottom of the event editor, click Advanced Settings button
- Event Details Extended : Add more information about your event here , this will be shown under a "Read More" button on your event page.
- Registration open/close dates: Choose when to allow and close off event registrations automatically
- Custom field section : Select from a list of forms e.g. dietary requirements or preferences.
- Event Instructions & iCAL Calendar Instructions : Once a user has subscribed (and paid) these will be included in their ticket details (see my settings > events) as well as their event confirmation and reminder emails. In this section you could include detailed location instructions, or for a virtual event, here is where you would copy in the Zoom / Teams video link. (The link should be placed in both fields) This will allow your attendees to access the event information straight from their emails and their calendar. The .ICS file will also contain a link directly to their event ticket, should they need to cancel their ticket.
- Program Activity (Auto Complete) : Used in later stages when a member has been confirmed to have attended an event, this will automatically add points and/or certificates.
- Gallery : Add more images to your event.
Save your event at this stage.
Only enabled events will publish to the website, best practice is to leave it disabled until until all the details are completed and correct.
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